Privacy Policy & Terms of Service

Dallas Wedding Officiants · Effective Date: June 30, 2026

I. Introduction

Welcome to Dallas Wedding Officiants ("Dallas Wedding Officiants," "DWO," "we," "our," or "us"). DWO is a ministry and program of the Esoteric Interfaith Fellowship, a Texas nonprofit corporation recognized as exempt from federal income taxation under Section 501(c)(3) of the Internal Revenue Code.

Our mission is to provide simple, affordable, accessible, and legally recognized wedding ceremonies in a respectful, welcoming, and inclusive environment, and we proudly serve couples of all backgrounds, beliefs, cultures, and traditions.

Although we operate as a nonprofit, we charge service fees to support our charitable, religious, educational, and operational activities, including facilities, staffing, insurance, technology, equipment, administrative expenses, and program development. Unless expressly acknowledged in writing, fees paid for services are compensation for services rendered and are not tax-deductible charitable contributions.

By accessing our website, contacting us, submitting an inquiry, booking an appointment, making payment, attending a ceremony, or otherwise using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy & Terms of Service.

II. Scope of Services

Dallas Wedding Officiants provides appointment-based officiant services and micro-ceremony experiences. Our services may include, but are not limited to:

Civil wedding ceremonies
Marriage license signings
Chapel-style ceremonies
Mobile officiant services
Vow renewals
Commitment ceremonies where legally appropriate
Religious, spiritual, interfaith, cultural, or non-religious ceremony elements upon request
Courtesy photographs or video when available
Administrative services directly related to the ceremony booked

To avoid any misunderstanding, Dallas Wedding Officiants is not a county clerk's office, government agency, law firm, provider of legal advice, immigration service, tax advisor, wedding planner, reception venue, banquet hall, unrestricted event space, or full-service event management company.

Our responsibility is limited to the officiant services and ceremony experience described in the package selected by the client. Any services not expressly included in that package are outside the scope of this Agreement unless separately confirmed in writing.

III. Definitions

For purposes of these Terms, the following definitions apply:

Client

The individual(s) purchasing or booking services.

Booking

Any reservation, appointment, payment, inquiry converted into a reservation, or scheduled ceremony.

Guest

Any person accompanying the client to the ceremony, including witnesses, photographers, family members, friends, vendors, or attendees.

Infant Exception

A newborn, infant, or stroller-aged child who remains under the direct supervision of a parent or guardian and does not require separate seating. Such children are not counted toward package guest limits unless Dallas Wedding Officiants determines otherwise due to safety, space, or operational considerations.

Premises Parties

Any property owner, landlord, building management company, coworking operator, leasing company, security personnel, maintenance personnel, neighboring tenant, or third-party facility where services are provided.

Booking Platform

Dallas Wedding Officiants' branded online scheduling and appointment management system, which may utilize third-party technology providers operating behind the scenes.

IV. Privacy and Information Collection

We collect only the information reasonably necessary to provide our services and operate our business, which may include:

Name, email address, and telephone number
Mailing address, when applicable
Ceremony date, time, and location
Package selection and ceremony preferences
Marriage license county, applicant names, and license number if voluntarily provided
Language preferences, guest count, and special requests
Payment status and communications with our staff
Website usage information, IP address, browser type, and device identifiers
Cookies and similar technologies

We may also maintain internal administrative records relating to scheduling, customer service, payment history, attendance, ceremony completion, and communications. We do not sell, rent, or trade personal information to third parties for marketing purposes.

V. Booking Platform, Payments, and Communications

Dallas Wedding Officiants uses a branded online booking experience to schedule ceremonies, manage appointments, collect required information, process payments, and communicate with clients. Although the booking process is presented under Dallas Wedding Officiants branding, portions of the platform may be powered by trusted third-party providers, including scheduling software, payment processors, email and SMS providers, calendar integrations, analytics providers, maps, forms, and other business services.

By submitting information or completing a booking, you authorize Dallas Wedding Officiants and its service providers to process your information for scheduling appointments, processing payments, sending confirmations and calendar invitations, delivering appointment reminders, rescheduling, customer support, fraud prevention, chargeback response, business recordkeeping, and service fulfillment.

Payments are processed through secure third-party payment processors, including Stripe and other authorized providers. Dallas Wedding Officiants does not store full payment card numbers.

By providing your telephone number or email address, you consent to receive service-related communications, including confirmations, reminders, payment notices, appointment updates, rescheduling notices, follow-up communications, and review requests. These communications may be delivered manually or through automated systems, and standard message and data rates imposed by your mobile carrier may apply.

VI. Payments, Refunds, Rescheduling, and Cancellation

Payment is due at the time of booking unless otherwise stated in writing. Because appointments, ceremony times, officiant availability, and administrative resources are reserved specifically for each booking, that appointment is removed from availability and cannot always be offered to another couple once reserved.

For this reason, payments are refundable only within seventy-two (72) hours of the original booking date and time. After that 72-hour window closes, all payments become non-refundable.

After the refund period, clients may request to reschedule their ceremony, subject to availability and any policies then in effect. Approval of a rescheduling request is at the sole discretion of Dallas Wedding Officiants and may carry scheduling limitations or administrative fees where permitted.

Refunds will not be issued for any of the following:

Cancellation after the refund period
Failure to appear for the scheduled ceremony
Late arrival
Failure to obtain or present a valid marriage license
Incorrect information provided by the client
Weather conditions that do not prevent performance of the ceremony
Guest-related issues
Dissatisfaction with décor, backdrops, room assignments, or aesthetic variations
Failure to read booking information or policies
A change of personal circumstances or plans

Nothing in this Agreement limits any rights that cannot legally be waived under applicable law.

VII. Marriage License Responsibilities

The couple is solely responsible for obtaining a valid marriage license before the ceremony and for ensuring they satisfy all legal requirements for marriage. Dallas Wedding Officiants cannot issue marriage licenses, extend expiration dates, waive waiting periods, correct errors made by the issuing county clerk, or provide legal advice concerning marriage eligibility.

Unless the client elects to personally return the completed marriage license, or another arrangement is confirmed in writing, Dallas Wedding Officiants will complete and return the executed license to the issuing county clerk in accordance with Texas law. We strive to return completed licenses as quickly as practical—often within a few business days—though processing times may vary because of scheduling, weekends, holidays, travel, weather, staffing, postal delivery schedules, county office closures, or other operational circumstances.

Texas law allows up to thirty (30) days following the ceremony for the officiant to return the completed marriage license to the issuing county clerk, and Dallas Wedding Officiants expressly reserves the full statutory period, although we frequently submit licenses much sooner.

Clients acknowledge that recording of the marriage is performed exclusively by the issuing county clerk, and Dallas Wedding Officiants cannot guarantee county processing times, recording dates, issuance of certified copies, or availability of official records. Once the completed license has been delivered to the county clerk or deposited with the United States Postal Service or another authorized delivery service, Dallas Wedding Officiants is not responsible for delays occurring during transportation, government processing, or other circumstances beyond our reasonable control.

If the client elects to personally deliver the completed marriage license, the client assumes all responsibility for timely filing, delivery, loss, delay, damage, or failure to record the marriage. Clients should allow adequate time for both submission and county processing before relying on a certified marriage record for immigration, employment, insurance, tax, Social Security, governmental, or other official purposes.

VIII. Arrival, Guest Limits, and Ceremony Attendance

Clients are expected to arrive on time and follow all instructions provided in booking confirmations, reminder messages, and staff communications. Late arrival may reduce the time available for the ceremony or require rescheduling, depending on availability.

Each ceremony package includes a maximum guest capacity. Guest limits exist to comply with building requirements, safety considerations, operational efficiency, and the nature of our micro-ceremony services, and unless otherwise approved in writing, they may not be exceeded. For purposes of determining guest counts, any person requiring seating or otherwise attending the ceremony as a participant or observer is considered a guest.

Exception for Infants and Stroller-Aged Children

Infants, newborns, and stroller-aged children are not counted toward the package guest limit provided they:

do not require their own chair or seat;
remain under the direct supervision of a parent or legal guardian throughout the appointment; and
do not interfere with the ceremony or normal operations.

Accordingly, a couple booking a Couple Only or Sign & Go ceremony may bring an infant or stroller-aged child without violating the guest policy, provided the child qualifies under this exception. Dallas Wedding Officiants reserves the right to determine whether a child qualifies based on available space, safety considerations, operational needs, and the child's behavior during the appointment. Children requiring separate seating or occupying guest seating are counted as guests.

IX. Venue, Backdrops, Décor, and Ceremony Setup

Dallas Wedding Officiants continually updates and improves its ceremony spaces. Accordingly, ceremony locations, room assignments, backdrops, floral arrangements, arches, furniture, lighting, decorative elements, signage, seating layouts, ceremony flow, and other aesthetic features are subject to change at any time without prior notice.

Photographs appearing on our website, advertisements, brochures, videos, social media accounts, review platforms, or other promotional materials are intended only to demonstrate the general style and quality of our ceremonies. They are not a guarantee that any particular backdrop, flower arrangement, furniture configuration, ceremony room, color scheme, décor, prop, arch, seating arrangement, lighting design, or visual appearance will be available for any specific ceremony.

Dallas Wedding Officiants may modify, relocate, redesign, substitute, replace, remove, improve, or update any ceremony area or decorative element because of operational needs, maintenance, seasonal decorating, equipment replacement, remodeling, staffing, venue requirements, safety concerns, weather, or other business considerations.

Clients purchase the ceremony experience described in their package—not any particular photograph, decorative item, room assignment, backdrop, or visual appearance. Variations in décor, backdrops, ceremony spaces, furniture, room layouts, floral arrangements, or aesthetic presentation do not constitute a material change in services and do not entitle the client to a refund, discount, credit, cancellation, or chargeback.

X. Client Responsibilities, Guest Conduct, and Use of Premises

The individual booking services ("Client") accepts full responsibility for the conduct of all members of their party, including guests, witnesses, children, photographers, videographers, vendors, and any other person accompanying them.

Dallas Wedding Officiants operates within professional offices, commercial buildings, shared-use facilities, and other venues that serve multiple businesses and visitors. Clients and guests must conduct themselves in a respectful, orderly, and professional manner at all times, and clients agree to ensure that all members of their party comply with posted instructions, staff directions, building policies, parking requirements, and ceremony procedures.

Unless expressly authorized, clients and guests may not:

Enter private offices, neighboring suites, staff-only areas, restricted hallways, or unauthorized spaces.
Block entrances, exits, elevators, walkways, parking areas, or common areas.
Create excessive noise, loiter, or interfere with other tenants or businesses.
Move, climb on, lean against, or tamper with furniture, décor, walls, doors, landscaping, equipment, or fixtures.
Bring animals, decorations, furniture, confetti, glitter, rice, birdseed, balloons, smoke devices, pyrotechnics, open flames, alcohol, illegal substances, or hazardous materials unless specifically approved in writing.
Conduct a reception, party, or gathering beyond the ceremony package purchased.
Leave personal property or trash on the premises.

Clients are financially responsible for any damage, excessive cleaning, repair costs, fines, or claims resulting from the conduct of their party. Dallas Wedding Officiants reserves the right to refuse entry, remove individuals, shorten, pause, relocate, reschedule, or terminate services without refund if any person violates these Terms or interferes with the safe and orderly operation of the ceremony or premises.

XI. Photography, Video, Social Media, and Courtesy Media

Unless otherwise agreed in writing, clients and guests may take reasonable photographs and videos during the ceremony, provided that doing so does not interfere with the officiant, ceremony, other guests, or venue operations.

Dallas Wedding Officiants may provide courtesy photographs or short video clips when staffing and scheduling permit. Courtesy media is a complimentary service and is not guaranteed. Unless specifically purchased, we do not provide professional photography, videography, editing, retouching, or media production services, and image quality, lighting, camera angles, quantity of photographs, editing style, delivery time, and availability are not guaranteed.

With the client's permission, Dallas Wedding Officiants may use photographs or video from ceremonies for educational, promotional, advertising, website, social media, portfolio, or marketing purposes. Clients who do not wish to grant such permission should notify Dallas Wedding Officiants in writing before the ceremony.

XII. Third-Party Providers

Dallas Wedding Officiants relies on various third-party providers to operate its business efficiently, including payment processors, scheduling platforms, email and SMS services, mapping services, analytics providers, website hosting providers, cloud storage providers, customer relationship management software, and other business service providers. Although these services may appear under Dallas Wedding Officiants branding, each provider maintains its own privacy and security practices, and Dallas Wedding Officiants is not responsible for the independent policies, security practices, outages, or performance of third-party providers.

XIII. Refusal of Service

Dallas Wedding Officiants reserves the right to refuse, suspend, shorten, relocate, reschedule, or terminate services whenever reasonably necessary, including but not limited to situations involving:

Fraud or suspected fraudulent activity
Chargeback abuse or payment irregularities
Threatening, abusive, intoxicated, or disruptive behavior
Safety concerns
Building policy violations
Excessive guest counts
Failure to present a valid marriage license
Failure to comply with staff instructions
Circumstances making the ceremony unlawful or unsafe
Circumstances beyond our reasonable control

When services are refused because of client conduct or violation of these Terms, no refund shall be owed.

XIV. Limitation of Liability

To the fullest extent permitted by applicable law, Dallas Wedding Officiants, the Courthouse Wedding Chapel, the Esoteric Interfaith Fellowship Church, and its officers, directors, employees, officiants, volunteers, independent contractors, affiliates, agents, and Premises Parties shall not be liable for any indirect, incidental, consequential, exemplary, punitive, or special damages arising from or relating to the use of this website, the booking of services, attendance at a ceremony, or the performance or non-performance of services.

This limitation includes, but is not limited to, claims relating to travel expenses, lodging, lost wages, emotional distress, photography, videography, floral arrangements, décor, weather, parking, traffic, elevator access, building restrictions, government delays, county clerk processing, or third-party vendor performance. If liability is established notwithstanding these Terms, the maximum liability of Dallas Wedding Officiants shall not exceed the amount actually paid by the Client for the specific service giving rise to the claim.

XV. Release and Indemnification

The Client agrees to release, defend, indemnify, and hold harmless Dallas Wedding Officiants, the Esoteric Interfaith Fellowship Church, and its officers, directors, employees, volunteers, officiants, agents, contractors, affiliates, successors, assigns, and Premises Parties from any claims, liabilities, damages, judgments, expenses, costs, or attorneys' fees arising out of or related to:

The conduct of the Client or any guest
Personal injury or property damage caused by the Client's party
Failure to follow these Terms
Marriage license issues
Guest count violations
Building rule violations
Third-party claims
Payment disputes or chargebacks
Misrepresentations made by the Client
Any circumstance arising from the Client's use of the services or premises

This section survives completion of services and termination of the client relationship.

XVI. Force Majeure

Dallas Wedding Officiants shall not be liable for delays, interruptions, cancellations, substitutions, relocations, or inability to perform services caused by events beyond our reasonable control, including but not limited to severe weather, natural disasters, fire, flooding, utility failures, internet outages, illness, public health emergencies, government action, civil disturbances, road closures, accidents, building emergencies, equipment failure, staffing emergencies, postal delays, or other unforeseen events. Where reasonably possible, we may offer rescheduling or alternative arrangements, but such accommodations are not guaranteed.

XVII. Intellectual Property

All website content, logos, trademarks, service names, branding, ceremony scripts, written materials, graphics, photographs, videos, forms, policies, and original content are the exclusive property of Dallas Wedding Officiants or are used under license. No content may be copied, reproduced, distributed, modified, published, transmitted, displayed, sold, or used for commercial purposes without prior written permission, and unauthorized use may result in legal action.

XVIII. Privacy and Data Security

Dallas Wedding Officiants respects the privacy of its clients and is committed to protecting personal information entrusted to us. We collect and retain only the information reasonably necessary to provide our services, communicate with clients, process payments, maintain business records, comply with applicable law, defend legal claims, prevent fraud, and improve our operations.

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of electronic storage, internet transmission, email communication, or online payment processing can be guaranteed to be completely secure, and by using our website or services, you acknowledge and accept these inherent risks. Personal information will not be sold or rented to third parties for their independent marketing purposes.

XIX. Data Retention

Dallas Wedding Officiants retains business records only for as long as reasonably necessary for legitimate business, legal, tax, accounting, insurance, regulatory, and operational purposes. Records may include booking confirmations, payment history, correspondence, appointment records, ceremony information, signed agreements, photographs, and documents voluntarily provided by clients.

Marriage licenses and government-issued identification are not retained longer than reasonably necessary unless required for a specific legal, administrative, or operational purpose. Information may also be retained as reasonably necessary to defend against chargebacks, legal claims, fraud investigations, or governmental inquiries.

XX. Electronic Communications and Consent

By submitting an inquiry, booking services, making payment, or otherwise communicating with Dallas Wedding Officiants, you consent to receive communications electronically, including appointment and payment confirmations, calendar invitations, email messages, SMS reminders, appointment updates, requests for additional information, follow-up communications, review requests, and administrative notices.

You agree that electronic communications satisfy any legal requirement that such communications be in writing. Standard message and data rates imposed by your wireless carrier may apply.

XXI. Governing Law and Venue

This Agreement shall be governed by and interpreted in accordance with the laws of the State of Texas, without regard to conflict-of-law principles. Any legal action arising out of or relating to these Terms or the services provided by Dallas Wedding Officiants shall be brought in a court of competent jurisdiction located in Dallas County, Texas, unless another venue is required by applicable law.

XXII. Severability

If any provision of this Privacy Policy & Terms of Service is determined to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. Any invalid provision shall be interpreted as closely as possible to reflect the original intent while remaining enforceable under applicable law.

XXIII. Waiver

Failure by Dallas Wedding Officiants to enforce any provision of these Terms shall not constitute a waiver of that provision or of any other provision. No waiver shall be effective unless made expressly in writing.

XXIV. Entire Agreement

This Privacy Policy & Terms of Service, together with any written booking confirmation, invoice, package description, and any additional written policies expressly incorporated by reference, constitutes the entire agreement between Dallas Wedding Officiants and the Client concerning the services provided. It supersedes all prior discussions, representations, advertisements, website content, social media posts, promotional materials, or understandings to the extent they conflict with these Terms.

XXV. Policy Updates

Dallas Wedding Officiants reserves the right to modify, revise, or update this Privacy Policy & Terms of Service at any time without prior notice. The version published on our website at the time of use shall control, and continued use of our website, booking platform, or services after any update constitutes acceptance of the revised Terms.

XXVI. Contact Information

If you have questions regarding this Privacy Policy & Terms of Service, please contact Dallas Wedding Officiants using our official contact methods:

Website: https://www.dallasweddingofficiants.com
Contact Form: Submit an inquiry
Text Message: (469) 972-9436

Because Dallas Wedding Officiants operates as a nonprofit, appointment-based micro-ceremony service with limited administrative staffing, written communication is strongly preferred. Many questions are already answered on our website, in booking confirmations, and in our Frequently Asked Questions, and clients raising questions covered by those materials may be directed there.

XXVII. Acceptance of Terms

By accessing or using our website, contacting Dallas Wedding Officiants, submitting an inquiry, completing a booking, making payment, attending a ceremony, or participating in any service, you acknowledge that you have read, understood, and voluntarily agree to be bound by this Privacy Policy & Terms of Service. If you do not agree to these Terms, you should not use our website or book services.

XXVIII. Officiant Assignment and Substitution

Dallas Wedding Officiants reserves the right to assign, reassign, substitute, or replace the officiant scheduled to perform any ceremony due to illness, emergency, scheduling conflicts, travel delays, family emergencies, safety concerns, weather, unforeseen circumstances, or other operational needs. Any substitute officiant will be authorized to solemnize marriages under applicable Texas law and will make reasonable efforts to perform the ceremony in a manner substantially consistent with the services purchased.

The substitution of an officiant does not constitute a cancellation or breach of contract, nor a reduction in services, and does not entitle the Client to a refund, credit, cancellation, or chargeback solely because a different officiant performed the ceremony.

XXIX. Accuracy of Booking Information

The Client is solely responsible for ensuring that all information submitted during the booking process is accurate and complete, including the ceremony date, time, and location; contact information; applicant names; marriage license information; guest count; package selection; special instructions; and venue access instructions.

Dallas Wedding Officiants is not responsible for delays, errors, missed appointments, travel to an incorrect location, or additional expenses resulting from inaccurate, incomplete, or outdated information supplied by the Client. Any changes to the ceremony location, time, contact information, or other material booking details should be communicated as soon as reasonably possible; changes requested shortly before the ceremony may not be accommodated.

XXX. Mobile Officiant Services

Mobile Officiant Services are provided at a location selected by the Client and confirmed by Dallas Wedding Officiants before the ceremony. The Client is solely responsible for obtaining permission to use the requested ceremony location and for securing all required reservations, permits, admission fees, parking arrangements, venue approvals, and access permissions before the scheduled ceremony. Dallas Wedding Officiants is not responsible for obtaining venue reservations, park permits, facility rentals, event permits, or authorization from any property owner or governmental entity.

Mobile ceremonies are intended to be performed at legitimate reserved venues, private residences, places of worship, event facilities, or other approved locations. Dallas Wedding Officiants generally does not provide "pop-up" ceremonies at public attractions, gardens, museums, parks, or similar locations that require reservations, admission, permits, or event authorization unless the Client has secured an official reservation or written authorization permitting the ceremony. Examples of such locations include, but are not limited to, the Dallas Arboretum and Botanical Garden, the Fort Worth Botanic Garden, public gardens, museums, ticketed attractions, historic sites, venues requiring admission or reservations, and locations where ceremonies are prohibited or restricted.

Dallas Wedding Officiants reserves the right to refuse or cancel a mobile ceremony if the requested location lacks the necessary authorization, presents safety concerns, violates venue rules, is inaccessible, or cannot reasonably accommodate the ceremony. The Client remains responsible for all venue fees, admission charges, parking fees, permits, vendor fees, and other expenses associated with the selected location.

Arrival and Waiting Time

The Client is responsible for ensuring timely access to the ceremony location. Our officiant will make reasonable efforts to arrive on time; however, traffic, weather, accidents, road closures, construction, security checkpoints, parking availability, venue access procedures, or other circumstances beyond our control may affect arrival times. Likewise, the Client and all participants are expected to be present and ready at the scheduled ceremony time.

Unless otherwise agreed, the officiant will wait up to fifteen (15) minutes after the scheduled ceremony time; additional waiting time may not be available due to other scheduled appointments.

Correct Ceremony Location

The Client is responsible for providing the exact ceremony location, including the street address, venue name, building or park entrance, pavilion or garden name, GPS location if necessary, parking instructions, contact person, and access codes or gate instructions when applicable. Dallas Wedding Officiants is not responsible for delays caused by incomplete, inaccurate, or changed location information. If the ceremony location changes after booking, Dallas Wedding Officiants must approve the new location in advance, and additional travel fees may apply.

Location Conditions

The Client is responsible for selecting a safe, lawful, and reasonably accessible ceremony location. Dallas Wedding Officiants may refuse to perform a ceremony if the location presents unreasonable safety hazards, illegal activity, excessive intoxication, threats to staff, severe weather, dangerous terrain, or other unsafe conditions.

Travel Area

Mobile Officiant pricing includes travel only within the service area identified at the time of booking. Locations outside the standard service area may require additional travel fees or may be declined.

Venue Restrictions

Dallas Wedding Officiants cannot override venue rules established by property owners or management. If venue personnel prohibit, interrupt, relocate, delay, or cancel the ceremony because the Client failed to obtain required authorization, no refund shall be due.

Mobile Officiant Services are intended for weddings that already have an established ceremony location. Dallas Wedding Officiants does not provide on-demand location scouting, venue selection, or "meet us somewhere" ceremonies; the ceremony location must be determined and confirmed before the officiant is dispatched.